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TEACHING AND EXAMINATION SCHEME FOR DIPLOMA IN FRONT OFFICE OPERATIONS

Eligibility Senior Secondary (10+2) or equivalent with knowledge of English.
Title Diploma
Duration   One Year and six months industrial training
Teaching hours per week 35
No. of weeks of effective teaching 36
Industrial Training   24 weeks

 

Sl.
No.

Subject

Distribution of Time

Distribution of Marks

MTS

Hours per Week

Council’s Exam

T

P

Total

Th

Hrs

Pr

Hrs

Th

Pr

 

 

 

 

 

 

 

 

 

 

 

1.

Front Office Operation

 

05

 

10

 

15

 

100

 

03

 

100

 

03

 

20

 

-

2.

Principles of Accounts

 

04

 

-

 

04

 

100

 

03

 

-

 

-

 

20

 

-

 

3.

 

Hotel Accounts

 

03

 

-

 

03

 

100

 

03

 

-

 

-

 

20

 

4.

 Business Communication
& Office Orgn.

 

03

 

02

 

05

 

 50

 

02

 

50

 

02

 

10

 

10

5.

Application of Computers

 

02

 

06

 

08

 

50

 

02

 

50

 

01

 

20

 

-

 

Total

 

17

 

18

 

35

 

400

 

13

 

200

 

06

 

90

 

10

Pass (Theory)                -           35%                  Grand Total       :           700
Pass (Practical)            -           40%
Aggregate                    -           40%

Council’s Examination :

TH    :      Marks for Council Exam, for theory marks
PR     :     Marks for external Practical
MTS     :    Mid term sessionals

FRONT OFFICE OPERATION

THEORY :

Unit-1    :     Introduction to the hotel world and tourism industry.  Classification of hotel and numbering of rooms.  Front Office organisation, layout, planning, furniture and equipment, staffing pattern-according to sizes and types, rules of the house for Front Office staff, duties and attributes of different level of staff, basic terminology used in the front office of a hotel, coordination and communication between the Front Office and the other departments.

Unit-2    :     Reservation – Basic definition, modes of room reservation and source of hotel bookings, system of room reservation, conventional density, different records, diaries, forms, etc. used for recording room reservation, filling system for reservations-whitney, introduction to computerised reservation system.

Unit-3    :     Reception – Receiving, registration and rooming of the guest on arrival.  Rooming of VIP and VVIP guests and group arrivals, contractual terms between hotel and guests, record registers, forms, etc. required in the reception office, functions and operation of the room rack and other equipment at the reception counter, dealing with walk-in guests with scanty baggage, procedure of crew arrival and lay over passengers, change of guest rooms, handling of guest, staff and hotel mail, maintenance of books, key handling and control, use and function of the key rack, handling of messages and enquiries for the guest, calculating room occupancy reports, house keeping occupancy reports.

Unit-4    :     Information about the hotel and city postal regulation, important modes of travel and allied information, (wild life in India, shopping, monuments, festivals of India), function of the IWDC, name and addresses of important travel agents and airlines offices, reading of train and air time schedules, currencies, names and equivalent values, passports, types of visas, preparation of itinerary.

Unit-5    :     Cash billings – various systems of maintaining guest accounts, reports and cashier desk, departure procedure,  credit and discounts in hotels, handling of credit cards, travellers cheques, travel agents coupons and airline vouchers, foreign exchange regulations in the hotels regarding payment of hotel bills by foreigners and NRIs, handling of guest valuables.

Unit-6    :     Communications – Knowledge of PBX, EPABX, handling the telephone, important telephone numbers, reading of directories, phonograms, method of operation of e-mail, fax, fascimile, mobile phones, public address system and accessing web sites.

Unit-7    :     The Lobby Manager’s Desk – Functions of the Lobby Manager, forms and registers required, handling of any unusual event like theft, fire, accident, death, skippers, scanty luggage guests, etc.  Handling of master keys, duplicate and original keys while receiving and rooming of VIP guests, handling guest complaints and problems.

Unit-8    :     Paging procedures, conventional and use of technology, handling guest baggage during check-in and check-out time, use of the bell desk with the reception, miscellaneous.

Unit-9    :     Caring for guests :- their needs, arranging tickets, organising sight seeing and transport, arranging safe custody of valuables and handling of emergencies, seeing off guests.

PRACTICALS :

Practice of standing behind the reception counter, practice of handling telephone and PBX, PABX, EPABX, Fascimile, e-mail and internet access.  Handling of guest complaints, mail handling, handling room keys, messages, knowledge of postal rates, local and international.  Practice of entries in different books, diaries and forms used at reception desk.

Handling of visitors property, preparation of guest bills and V.T.L.(visitor tabular ledger).
Computer systems of accounting, knowledge of local sight seeing, reading train, plane and bus time tables, telephone, accepting of credit cards and traveller cheques.  Practice of preparing the itinerary, booking of trunk calls, writing of telegrams with the help of international telegraphic codes.  General awareness about your country and culture.  Currencies & conversion rates.  Cash and TC’s.

PRINCIPLES OF ACCOUNTING

Unit-1    :     Terms used for accounting, definition of book-keeping and objects.  Principles of double entry system of accountancy and its advantages.

Unit-2    :     Book of original entry – Journal, rules and practice on journalising transactions.

Unit-3    :     Cash book – simple, 2 columns and 3 columns, handling cheques, endorsement, crossing of cheques and dishonouring.  Bank reconciliation statement.

Unit-4    :     Subsidiary books – records of credit purchases, credit sales purchases returned, sales returns, debit note, credit note, journal paper.

Unit-5    :     Ledger :-  Its posting, balancing and closing of accounts practice on posting entries.

Unit-6    :     Preparation of final accounts – trial balance, trading and profit and loss account, balance sheets, adjustment of closing stocks.

Unit-7    :     Depreciation -  meaning, causes, fixed instalments and diminishing balance method.

Unit-8    :     Capital and revenue, calculations relating to percentage exchange, conversions, discounts, allowances.

HOTEL ACCOUNTING

Unit-1    :     Introduction – Need for uniform Hotel Accountancy system.

Unit-2    :     Revenue and non-revenue producing department of the hotel.          
Unit-3    :     Sales record and control of minor revenue producing departments.

Unit-4    :     Fixing of room rates and basis of charging room rents and uniform system of accounting.

Unit-5    :     Visitor tabular ledger and guest weekly bill.  Types of ledgers used in hotels.  NCR billing machines and its uses and introduction to computerised accounting system.

Unit-6    :     Operating and accounting ratios.

Unit-7    :     Night auditor’s duties and responsibility and generation of night audit reports.

BUSINESS COMMUNICATION AND OFFICE ORGANISATION

BUSINESS COMMUNICATION

SYLLABUS – (Theory) :

Unit-1    :     Introduction – definition, objectives, principles of effective commnication, and the importance of good communication.

Unit-2    :     Type of communication – formal, informal, verbal, written, horizontal, vertical.

Unit-3    :     Essentials of good business letter.  Types of letters - Official, D.O.
Unit-4    :     Office Memos, Circulars, Notices, U.O.Note, Applications, Bio-data (C.V.) covering letter, Invitations, Greetings, Regrets.

Unit-5    :     Telegrams, Phonograms, Trunk Calls, STD, ISD, Registered, Insured and UPC letters.

Unit-6    :     Use of modern office equipment and gadgets.

PRACTICAL – BUSINESS COMMUNICATION:

  1. Holding Conversations:-
  2. -           while receiving a guest and giving him information or clarifications, special attention to VIPs.
    -           while placing and receiving orders.
    -           while Felicitation, Confirmation, Regrets and Apologies.
    -           while checking, investigating and enquiry.
    -           while with officials, guests & colleagues.

  3. Organising group discussions and meetings.
  4. Perfection in use of body language.

PRACTICALS – OFFICE ORGANISATION:

  1. Testing, typing skills based on the syllabus.
  2. Filing and indexing.
  3. Handling of telephone, fax, internet, photocopier, computer.

COMPUTER APPLICATION

Practicals  :

Unit-1    :           Computer fundamentals :
History
Information concepts and processing
Climents of a computer processing system
Hardware, features and uses
Input/output devices
Software concepts.

Unit-2    :           DOS Commands :
Classification of DOS Commands
DOS conventions for file names
Executing simple DOS commands
Creating directories.

Unit-3    :           Introduction to Windows and use of MS-Office, with special concentration on MS-Word & MS-Excel.

Unit-4    :           Application of computers with reference to Front Office Operations and billing.  (each Institute shall outsource the software for simulation exercises).

Unit-5    :           Use of computers for accounting records and controls.

Note:    Theory aspects shall be taught in theory classes while the practice in handling and use of computers shall be in the earmarked practical classes.

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